ASSISTANT MANAGER - ADMINISTRATION

GENERAL PURPOSE:

The purpose of this position is to ensure implementation of all SOPs of Administrative support and services.

JOB RESPONSIBILITIES & AUTHORITIES:

Services:

• Supervise day to day administrative matters pertaining to general office administration.
• Ensure implementation of Admin SOP’s and keep proper documentation on regular basis.
• Maintain record of Admin Tasks of Head office & stations on weekly basis.
• Oversee the janitorial management, office upkeep and take corrective measures.
• Preparation of Dashboard on monthly basis.
• Support in repair and maintenance work at Stations.
• Keep track and strong coordination with Supply Chain for follow up ongoing tasks.
• Responsible for any other task assigned by line manager.
• Preparation of meeting minuets or any other reports.

Technical Facilities:

• Take care of support teams to meet expectations and business SLA.
• Execute necessary action to achieve service KPI such as Response Time, Uptime, First Time Fix ratio, etc.
• Monitor/Execute necessary action to minimize service cost to improve service.
• Plan/Promote service productivity improvement project
• Assist in repair and maintenance work as per assigned timeline.
• Perform any tasks assigned by the Line Manager in alignment with the individual’s capabilities and the organization’s requirements

Management Skills

• Good working knowledge of administrative procedures.
• Self-starter with results driven approach to set, prioritize, and enable goal attainment.
• Good interpersonal and communication skills, with an ability to effectively mobilize resources.
• Ability to interact across multiple functions within the organization.

Key Attributes

• Well versed with M/s. Excel (collection of data and analysis).
• Maintain working relationship with all cross functional departments.

Qualification: Bachelor’s / Master’s degree

Experience: 4-5 years

Training/Courses: (preferable): MS Office. Health and Safety – Preferred

Age Requirement: Min. 25 years

Domicile: Sindh

Gender: Male / Female