ANALYST - ADMINISTRATION - KARACHI

GENERAL PURPOSE:

 A detail-oriented and organized professional to support facility operations, general administration, security coordination, and documentation for SOP compliance. The role involves maintaining records, preparing reports, and ensuring adherence to established standard operating procedures (SOPs) across departments. The ideal candidate will also assist in monitoring routine operations and following up on compliance gaps in admin and facility-related functions.

Key Responsibilities:

Facility Management & General Administration

• Prepare documents related to task ( ISO Compliance)
• Maintain records of office utilities, supplies, repairs, and facility-related expenses
• Track (Annual Maintenance Contracts), service renewals, and vendor SLAs

Security Coordination

• Maintain logs of security incidents and report.
• Ensure visitor and staff access policies are documented and implemented
• Assist in compliance with workplace safety and emergency procedures

Documentation & SOP Compliance

• Prepare and maintain documentation in line with organizational SOPs
• Ensure all administrative processes (e.g., facility requests, security checklists, access logs) are properly documented and filed
• Track compliance with internal SOPs: highlight gaps, follow up with departments for corrective actions
• Maintain d physical documentation archives in an organized, retrievable manner
• Support audits and internal reviews by providing required documentation on time
• Assist in revising and updating SOPs when procedures or systems change

Data Reporting & Analysis (Admin-related)

• Maintain and update logs for admin KPIs (e.g., downtime, incident reports, asset usage, service delays)
• Generate periodic reports for management on compliance, facility status, and support tickets
• Maintain dashboards or trackers for tasks, maintenance schedules, renewals, and compliance gaps

Qualification:  Bachelor’s degree in Business Administration, Public Administration, Management, or a relevant field

Experience:  2–4 years of experience in administrative operations, facility management, or compliance documentation

Age Requirement: Min. 22 years

Gender: Male / Female

Domicile (MANDATORY): Sindh

Job Type: Full Time

Job Location: Karachi